Why am I ordering stock I already have?

Supplier feeds tell you what is available to order, not what you are actually holding, what is committed to open orders, or what is about to run out. Two separate pictures, and most businesses make buying decisions on the wrong one.

How do I get a single inventory picture across supplier feeds and stock?

Works reconciles supplier feeds and your real stock position continuously, not on whatever schedule someone remembers to run a report. What is on the shelf, what is committed, and what is actually available, in one number.

What does a stock and feed assessment actually produce?

A Clarity Audit produces a written map of your current stock and feed setup, and exactly what a fix would involve, before anything is even considered.

Why do decorated goods cause unique inventory tracking problems?

A blank and its decorated version get tracked as if they are the same item, when a stockout on either half means the finished product cannot ship. Most generic systems were never built to handle this.

How do I stop surprise stockouts in my print or embroidery business?

Committed stock against open orders needs to be subtracted from what looks available, in real time, not whenever someone remembers to check. The first step is a written assessment of your current stock and feed setup.

The problem

You're ordering stock you already have, and running out of stock you didn't know you needed.

Inventory blindness isn't a stocktaking problem. It's a data problem: supplier feeds, the ERP, and the warehouse floor all showing a different number for the same SKU, so nobody's confident enough in any of them, or in the stock control system around them, to order against it.

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Size	Supplier	System	Shelf
S	40	18	18	matches
M	40	0	24	Reordered
L	12	9	9	matches
XL	0	6	2	Oversold

The signs

Seven signs you're flying blind on stock.

If you recognise three or more of these, the fix isn't a bigger stocktake. It's one stock picture everyone actually trusts.

You've placed a repeat order for stock that was already on the shelf
You've run out of a line with no warning, mid production run
The website says “in stock” on something the warehouse sold out of days ago
Nobody trusts the ERP's stock figure enough to order against it alone
Someone does a manual stock check before every big order, just in case
Safety stock is a guess, not a number worked out from real demand
A rush order gets promised before anyone's actually checked what's available

The fix

One real-time stock picture, not a guess reconciled weekly.

Decoded Works, as a stock control system, combines what your suppliers say they've got with what's actually moved through your own warehouse, so the number on screen is the number on the shelf.

Supplier feeds

What's available upstream, refreshed on a schedule that matches how the supplier actually updates it.

Real warehouse movement

What's physically come in and gone out, picked, packed, and despatched.

= one stock number, everywhere

The ERP, the website, and the person taking the order all read the same figure, updated as it changes, not reconciled once a week.

The screens · DO-ART-943

**Dashboard**What needs a decision today, and what is already running.

**Catalogue view**One parent product, every variant, every bin.

**Supplier import**Feeds land, get matched, and stay current.

SKU	Colour	Size	Bin	Status
PRD-20118-NVY-M	Navy	M	A-04-2	LIVE
PRD-20118-NVY-L	Navy	L	A-04-3	LIVE
PRD-20118-BLK-M	Black	M	A-05-1	LIVE

How I help

Stock you can order against, not stock you have to double-check.

I map where your stock picture actually breaks down: which feeds, which manual steps, which system nobody quite trusts. Then I build the Works layer that fixes it.

No more guesswork stock checks before a big order. The number on screen becomes the number worth ordering against.

Stop guessing what's actually on the shelf.

A Clarity Audit maps your current stock picture and what it would take to make it real-time.

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